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SERVER AND
WORKSTATION SETUP |
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Did you submit the electronic claims form to
Health / ProxyMed a MONTH BEFORE THEY GO LIVE |
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Did you get a copy of each EOB for the
insurance companies that the providers participate with and
submitted it with ProxyMed form |
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Setup
server as follows: WORKGROUP – NOT A DOMAIN
Name of workgroup: EMEDICAL
Name of server: SERVER
TCP/IP address of server: 192.168.1.99 |
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Create
APPS folder on c:\ drive |
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Share
c:\apps folder as apps |
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Create
group EMEDICAL
Make every user we created a member of EMEDICAL group:
ADMINISTRATOR, DIEGORA, EMBS, SUPERVISOR1 to SUPERVISOR10, REMOTE1
TO REMOTE5,
SUPERVISOR, BACKUP, EMBS1 TO EMBS5 |
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REMOTE1 TO REMOTE5 - make sure REMOTE CONTROL
is allowed and does not require the users permission |
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DO NOT GIVE ADMINISTRATOR ACCOUNT TO
USER...USE SUPERVISOR at the server and create user profile. |
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Grant
full access to EMEDICAL group to C:\APPS folder |
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Setup
daily backup |
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Create backup service to start using BACKUP
user account- set password |
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Setup
auto-retention before backup |
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Run
backup at 11:00 PM every day |
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Run Automatic Updates at 8:00 pm |
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Did you create the ERD (emergency repair
disk) |
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Setup disk quotas so users don't overflow the
server hard drive space to 425 max and 125 warning |
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Setup
script to close all open files at 12:30 AM |
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Format
each tape MONDAY, TUESDAY, WEDNESDAY, THURSDAY, FRIDAY (in
uppercase) |
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Create
user SUPERVISOR with ADMINISTRATOR RIGHTS on the file server |
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Show
user how to backup / sign on as SUPERVISOR |
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Setup
each PC as 192.168.1.101 workstation1 supervisor1 |
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Setup
all supervisor1….10 to be the same password to get into
Windows (you know it) |
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Create
labels for each computer and tape it on the right side of
the monitor: Label contains Workstation1 /Supervisor1 |
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Install MS Access to run auto updates at 8:00
pm at the server |
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Rename
the account Administrator to Admin password ..you know it |
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Install
ARC32 and MediDocs |
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Setup
Advantage database using ADS configuration utility table
definitions as follows:
200 (users times 10), 1200, 200, 150, 400 may vary from
practice to practice |
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Make
sure that the server has NORTON ANTIVIRUS installed |
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Install Real VNC for computer that don't have
remote desktop connections. www.realvnc.com |
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Make
sure that all ports are closed on ROUTER and only 3389
forwards to file server port UDP and TCP enable to
192.168.1.99 |
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Copy
Medisoft Client to C:\APPS\Medisoft Client folder |
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Install
Modem on PC that is going to submit the electronic claims |
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Run CopyToC.bat at 6:00 am at the server |
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Increment the number of licenses for file
server. Control Panel /Licensing Per Server / Add
Licenses / 40 |
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Load Master UReports for Medisoft |
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Load HOW TO documents in c:\Apps\How To |
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Did you
setup WORKSTATION1 to run a 6:00 am to copy server\apps
folder to the C:\medbak folder on Workstastion1. This file
is ran from SERVER\APPS\COPYTOC.BAT |
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COPYTOC.BAT, PrepareServerbackup.BAT, are set to read-only
on SERVER\APPS |
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There
is a UPS setup on file server |
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Disabled Internet access from PCs not wanted |
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Make sure all workstations have NORTON
ANTIVIRUS or NORTON INTERNET SECURITY
PC1 PC2 PC3 PC4
PC5 PC6 PC7 PC8 PC9 PC10
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Create additional username on all PCs for
EMBS, DIEGORA, ADMIN, SUPERVISOR
PC1 PC2 PC3 PC4
PC5 PC6 PC7 PC8 PC9 PC10
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Grant EMBS, DIEGORA, ADMIN, SUPERVISOR,
SUPERVISORx Remote Access (right click on My Computer /
Remote) on all PCs
PC1 PC2 PC3 PC4
PC5 PC6 PC7 PC8 PC9 PC10
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All PCs
are running at 100 Mbps SERVER
PC1 PC2 PC3 PC4 PC5 PC6
PC7 PC8 PC9 PC10 |
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Make sure that all workstation computers
share the C drive as CDRIVE
PC1 PC2 PC3 PC4
PC5 PC6 PC7 PC8 PC9 PC10 |
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Install
Medisoft on all PCs SERVER
PC1 PC2 PC3 PC4 PC5 PC6
PC7 PC8 PC9 PC10 |
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Install
Office Hours on all PCs
SERVER PC1 PC2 PC3 PC4 PC5
PC6 PC7 PC8 PC9 PC10 |
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Install
Final Draft Hours on all PCs SERVER
PC1 PC2 PC3 PC4 PC5 PC6
PC7 PC8 PC9 PC10 |
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Did you install a shortcut on Desktop to
check IP address on all PCs
SERVER PC1 PC2 PC3 PC4 PC5
PC6 PC7 PC8 PC9 PC10
? |
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Create icon on all PCs for COPYTOCDRIVE.BAT
PC1 PC2 PC3 PC4
PC5 PC6 PC7 PC8 PC9 PC10
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Create icon on all PCs for
ResetCustomEmedical bar SERVER
PC1 PC2 PC3 PC4 PC5 PC6
PC7 PC8 PC9 PC10 |
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Install CustomEMedical on
C:\apps\CustomEMedical
SERVER PC1 PC2 PC3 PC4 PC5
PC6 PC7 PC8 PC9 PC10 |
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Setup label maker on all PCs
SERVER PC1 PC2 PC3
PC4 PC5 PC6 PC7 PC8 PC9
PC10 |
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Clean up all PCs registry setting Windows /
RUn and Startup folder
SERVER PC1 PC2 PC3
PC4 PC5 PC6 PC7 PC8 PC9
PC10 |
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Setup ODBC driver for MS Access Database (CustomEMedical).
Control Panel / Data Source ODBC / System DSN / AdvDBEMBS1
- \\SERVER\APPS\MEDIDATA\XXXXXXX on all computers
/ checked INTERNET / LOCAL AND REMOTE - otherwise Custom
EMedical will lock up Medisoft
SERVER PC1 PC2 PC3
PC4 PC5 PC6 PC7 PC8 PC9
PC10 |
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Load the graphics for eMedCT.com backgrounds
and screen savers on all PCs
SERVER PC1 PC2 PC3
PC4 PC5 PC6 PC7 PC8 PC9
PC10 |
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Label all computers
SERVER PC1 PC2 PC3 PC4 PC5
PC6 PC7 PC8 PC9 PC10
Label server as DO NOT TURN OFF FILE SERVER EMEDCT.COM |
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Install Latest service pack and updates from
Microsoft for all computers
SERVER PC1 PC2 PC3
PC4 PC5 PC6 PC7 PC8 PC9
PC10 |
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Install Latest service pack for Medisoft on
all PCs.
SERVER PC1 PC2 PC3 PC4 PC5
PC6 PC7 PC8 PC9 PC10 |
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Disbale Synchronization on all PCs (FOLDER
OPTIONS / OFFLINE FILES)
PC1 PC2 PC3 PC4 PC5 PC6
PC7 PC8 PC9 PC10 |
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Setup MAPF.BAT on each computer to run
UPDATES.BAT(DO NOT RUN ON FILE SERVER) from
\\apps\updates.bat on all computers.
PC1 PC2 PC3 PC4 PC5 PC6
PC7 PC8 PC9 PC10 |
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Disable power save on all NICs
SERVER PC1 PC2 PC3
PC4 PC5 PC6 PC7 PC8 PC9
PC10 |
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Install Acrobat reader on all PCs.
SERVER PC1 PC2 PC3
PC4 PC5 PC6 PC7 PC8 PC9
PC10 |
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Install Acrobat Professional for scanning.
SERVER PC1 PC2 PC3
PC4 PC5 PC6 PC7 PC8 PC9
PC10 |
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If using LPT1 for prining make sure LPT1 has
checked USE ANY INTERRUPT ASSIGNED TO THE PORT / ENABLE
LEGACY P&P DETECTION (LPT1) |
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Write with a sharpie or not erasable marker
on each CD any S/N, validation code or any other information
needed to install the program in case paper certificate gets
lost |
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Change password for the DSL router |
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Install
electronic claims module on PC that is going to submit
electronic claims |
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Disable power save mode on router |
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Create the
following folder: Apps\Medisoft Data Dictionary folder
Make a copy of the following files into this folder:
mwddf.add - mwddf.ai
and mwddf.adi
from Apps\Medidata\xxxxxxx -----> practice data folder |
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Once is done, did you sign in using remote1
to 5 and Supervisor on server so the profile is accurate and
runs for each user that is going to be logging into the
system at the file server |
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Setup doctor for OnCallData - eprescribing |
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Download DataRunner from OnCallData on server |
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Setup Temporary Server with Backup unit at
it. Name it SERVERTemp |
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Setup Temporary backup script on Temporary
server PC (SERVERTemp) |
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Setup the remote printer for EMBS ser (HP
Officejet 135d) and label it DO NOT DELETE on server |
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Medical Edge |
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Did you
setup Medical Edge on a different computer and not the file
server – Win200 (DO NOT) |
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Did you
create the icon on Workstation 1 (server using Medical Edge)
to copy data to server at the end of the date into C:\APPS\MEDBAK |
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Did you
show the user how to copy the medical edge data at the end
of the day to the server |
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Icon on
the screen, make sure is set to: IDLE SENSITIVITY all the
way to the right or a little before it |
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Make
sure MS-DOS spooling is not checked for the printer – LPT1
port |
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Make
sure that there is a 10/100 switch and not a 10/100 hub. |
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Make
sure 10/100 switch is not connected to UPS…only to surge
protector or directly to wall |
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NOTEPAD
C:\WINDOWS\SYSTEM32\CONFIG.NET at end of
file set Files
=199 |
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Run REGEDIT search / replace from 15 to 5 the following
value:
Lpt_timeout = 5 |
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Printer
port is using IRQ and legacy at all times |
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Printer
port is ECP if a laser printer is used |
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Printer
driver used on the PC is HP LaserJet III |
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Alt +
ENTER was explained to the user |
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ESC or
SHIFT + ESC was explained to the user |
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If Medical Edge is running on a different
computer than the server, did you setup an icon on the
desktop and showed user how to run the file
\\SERVER\APPS\COPYTOSERVER.BAT |
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Did you create C:\WINDOWS\MAPF.BAT file on
all PCs to |
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Did you create an icon on AllUsers/Desktop
for "Connect Network Drives" |
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DID YOU TEST COPYTOSERVER.BAT TO MAKE SURE IT
COPIED DATA TO ME1 AND ME2
(RD /S /Q ...maybe required) |
